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Have an idea for bringing people together? This guide will help you shape it into a thoughtful, well-planned creative gathering, from your first event idea through the post-event follow-up.
Written by Lailani Gibson, organizer and producer of The Art Meetup, the guide draws on experience producing more than 20 programs and welcoming more than 2,700 registrations since 2025.
Inside, you’ll learn how to define your event’s purpose, choose a format and guest cap, compare venues, estimate costs, communicate clearly with guests, and prepare for event day. You’ll also get ready-to-adapt templates and one consolidated worksheet to bring your plan together.
A flexible 4-week planning timeline
A venue checklist and inquiry email template
Budget guidance and a hypothetical break-even example
A sample event-day schedule and production role checklist
Templates for your event listing, registration confirmation, and guest reminder
Guidance for preparing for disruptions and reviewing your event afterward
One event-planning worksheet to organize your details in one place
Artists, creative people, and community organizers planning a workshop, meetup, open mic, cultural outing, or other gathering. Whether this is your first event or you’re refining your approach, the guide offers a clear place to start.
The examples are educational and hypothetical. Venue terms, costs, permits, insurance, and other requirements vary, so confirm what applies to your event.
Get the guide for $29 and start shaping your gathering.
Lailani Gibson is an NYC-based organizer and producer creating accessible creative spaces through The Art Meetup.
The Art Meetup | Partner with The Art Meetup | Instagram | The Creative Plug
Have an idea for bringing people together? This guide will help you shape it into a thoughtful, well-planned creative gathering, from your first event idea through the post-event follow-up.
Written by Lailani Gibson, organizer and producer of The Art Meetup, the guide draws on experience producing more than 20 programs and welcoming more than 2,700 registrations since 2025.
Inside, you’ll learn how to define your event’s purpose, choose a format and guest cap, compare venues, estimate costs, communicate clearly with guests, and prepare for event day. You’ll also get ready-to-adapt templates and one consolidated worksheet to bring your plan together.
A flexible 4-week planning timeline
A venue checklist and inquiry email template
Budget guidance and a hypothetical break-even example
A sample event-day schedule and production role checklist
Templates for your event listing, registration confirmation, and guest reminder
Guidance for preparing for disruptions and reviewing your event afterward
One event-planning worksheet to organize your details in one place
Artists, creative people, and community organizers planning a workshop, meetup, open mic, cultural outing, or other gathering. Whether this is your first event or you’re refining your approach, the guide offers a clear place to start.
The examples are educational and hypothetical. Venue terms, costs, permits, insurance, and other requirements vary, so confirm what applies to your event.
Get the guide for $29 and start shaping your gathering.
Lailani Gibson is an NYC-based organizer and producer creating accessible creative spaces through The Art Meetup.
The Art Meetup | Partner with The Art Meetup | Instagram | The Creative Plug